Overview

The Supplier Ordering Report shows everything you need to order from your suppliers based on the prep items required for your orders. It pulls directly from your supplier (Inventory) formulas and summarizes quantities so your team can place accurate orders without manual calculations.


Supplier (Inventory) formulas must be set up under your Kitchen Production Formulas for this report to produce data. If supplier formulas are missing or incomplete, the report will return inaccurate results.


Accessing the Report

  • Go to More

  • Select Reports

  • Open Kitchen & Production Reports


  • Click Supplier Ordering Report


Filter Parameters

Date Range
Choose the dates you want to include.

  • Use a single day for immediate ordering

  • Use multiple days when ordering ahead


Location
If you have more than one location, choose one location or include all.


Show Food Cost Data
Check this option if you want food cost information included in the report.


Click Generate Report once your selections are complete.

Understanding the Report

The report is grouped by supplier, making it easy to place orders vendor by vendor.

Each line item shows:

  • Supplier Name (Vendor)

  • Inventory item

  • Total quantity needed for Order(s)

  • Cost (if food cost is enabled)

Orders appear grouped under their order numbers, with totals displayed in red at the bottom of the report.


Totals

At the bottom of the report, you will see:

  • Total quantities required across all selected orders

  • Total cost (when food cost is enabled), displayed in red

These totals help confirm purchasing needs before placing orders.

Exporting and Sharing

At the top of the report, you can:

  • Print

  • Download as PDF

  • Open in Excel

  • Email the report

  • Modify your selections



Best Practices

  • Run this report after order cutoffs to avoid changes.

  • Use multi-day ranges for bulk purchasing and forecasting.

  • Enable food cost data if you want quick visibility into projected spend.

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Support

For additional help, refer to the CaterZen Support Center or contact our CaterZen Support Team.


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